Are you losing 2 hours per day to your emails? Here are 5 ways to claim back your time!

📊 According to an analysis by McKinsey and HBR-Harvard Business Review, a professional spends on average 28% of their working time checking email.

⌚ This means that entrepreneurs spend at least 2 hours a day reading, responding to and creating emails.
It is estimated that people check their emails every 37 minutes and it can take an average of 23 minutes to get back to the original activity.

💰 In addition to the time spent directly on emails, there are additional hidden costs: minutes accumulate by scrolling through your inbox, archiving emails and checking notifications on your desktop or phone.
These small actions take up a lot of time in your day and can impact your overall efficiency and motivation.

💡 Here are some quick solutions to help you reclaim some of the time you spend on emails, allowing you to focus on what you need to do.

🕒 1. Schedule email time

Instead of constantly checking your emails, schedule a specific time during the day to check and manage them. If people are used to being responded to instantly, you could set up an automatic response that confirms how often/when you’ll respond.

✅ 2. Simplify your inbox

Move emails out of your inbox after you’ve read them. Rework can take a lot of extra time and energy.

📂 3. Simplify your folders

The folders must be few but targeted to allow you to find exactly what you are looking for as quickly as possible.

❌ 4. Turn off notifications

Notifications can be distracting and time wasting. Turn them off and set aside time to work offline.

🤝 5. Delegation

If you need to be less constrained by your emails and want them to be managed efficiently, contact an experienced assistant who can help you tidy them up and give you back hours a day.

If you want to know how to recover time and energy and abandon the stress of emails, contact me.